Proposed amendments to CSEA’s Constitution and By-Laws study and recommendation to the delegate body. The Resolutions Committee will publish the resolutions together with its recommendations in the official newspaper of CSEA at least fifteen (15) days prior to the beginning of the Annual a Regular Delegates’ Meeting at which the resolutions will be considered. Any resolution which does not comply with this provision can be presented for action to the delegate body only upon the affirmative vote of two-thirds of the delegates present at the delegate meeting. The Resolutions Committee will be appointed on or before July 15 in each year of a Regular Delegates’ Meeting as follows: One delegate to the convention from each Region to be appointed by the President of CSEA, and one delegate to the convention from each Region to be appointed by the respective Region Presidents. The Committee will review all resolutions submitted in accordance with the procedure described herein and will make the necessary recommendations to the delegate body regarding action to be taken on the proposed resolutions. The Committee should use appropriate resources within CSEA so that it is fully knowledgeable of the issues regarding each proposed resolution and can make an informed decision and recommendation to the delegate body. (b) RETIREE DIVISION. The annual biennial meeting of the Retiree Division shall be held within the State of New York on call of the Retiree Executive Committee between the 15th day of August and the 1st day of November once every two years in each year, provided that the Annual Biennial Meeting of the Division shall take place at least two (2) weeks prior to the Annual any Delegates’ Meeting of the Civil Service Employees Association. The Chairperson of the Retiree Executive Committee shall give notice of the date of such meeting to the President of each Local before April 15 in the each year of the Biennial Meeting. Necessary business appropriate to the Retiree Division shall be conducted at the Annual Biennial Meeting which shall not exceed three (3) nights and four (4) days. (c) In a year when no Regular Delegates’ Meeting is scheduled, there shall be a nonmandatory delegates’ meeting for the purpose of union training. This delegates’ meeting shall consist of appropriate workshops, training, presentations, and the dissemination of information, but no official business of the Association shall take place. Further, no resolutions shall be considered. The meeting shall be held on call of the President between the 1st day of September and the 30th day of November in the year it is called. The President shall give notice of the date of such meeting to the President of each Local, Region and members of the Board of Directors before April 15 in each year a meeting will be held. When held, the meeting shall last for five (5) days. Sections 2-12. Text Remains the Same. Section 13. SERGEANT-AT-ARMS. One or more Sergeants-at Arms shall be appointed by the President from a list submitted by each Region for each Annual or Special Delegates’ Meeting. One or more Sergeants-at-Arms shall be appointed by the President of the Association from a list submitted by the Retiree Division for each Annual or Special Division Meeting. BY-LAWS ARTICLE IV – Finance Sections 1-2. Text Remains the Same. Section 3. REFUND AND REIMBURSEMENT. (a)-(d) Text Remains the Same. (e) REIMBURSEMENT OF DELEGATE EXPENSES. (1) ANNUAL DELEGATE MEETING. All Locals shall receive reimbursement for the expense of one delegate to the annual meeting and Locals having more than 1,000 members shall receive reimbursement for the expense of one additional delegate for each additional 1,000 members or major fraction thereof. The maximum reimbursement for such delegate shall be for full group rate quotations if appropriate, or full lodging and meal expenses which shall not exceed the rate paid to State Board of Directors Committees for the duration of the meeting. Transportation expenses shall also be reimbursed. (2) SPECIAL DELEGATE MEETINGS. All Locals shall receive reimbursement for the expenses of one delegate for attendance at any special delegate meeting and Locals having more than 1,000 members shall receive reimbursement for the expense of one additional delegate for each additional 1,000 members or major fraction thereof. The maximum reimbursement for such delegate shall be for full group rate quotations if appropriate, or full lodging and meal expense which shall not exceed the rate paid to State Board of Directors Committees for the duration of the meeting. Transportation expense shall also be reimbursed. (3) RETIREE DIVISION ANNUAL MEETING. All Locals shall receive reimbursement for the expense of one delegate to the Retiree Division Annual Meeting and Locals having more than 1,000 members shall receive reimbursement for the expense of one additional delegate for each additional 1,000 members or major fraction thereof. The maximum reimbursement for such delegate shall be for full group rate quotation if appropriate, or full lodging and meal expenses which shall not exceed the rate approved by the State Board of Directors. (1) REGULAR DELEGATE MEETINGS. All Locals shall receive reimbursement for the expenses of one delegate for attendance at any Regular Delegates’ Meeting described in Article II, Section 1(a) herein and any special meeting called pursuant to Article II, Section 8 herein, and Locals having more than 1,000 members shall receive reimbursement for the expense of one additional delegate for each additional 1,000 members or major fraction thereof. The maximum reimbursement for such delegate shall be for full group rate quotations if appropriate, or full lodging and meal expense which shall not exceed the rate paid to State Board of Directors Committees for the duration of the meeting. Transportation expense shall also be reimbursed. (2) RETIREE DIVISION BIENNIAL MEETING. All Locals shall receive reimbursement for the expense of one delegate to the Retiree Division Biennial Meeting and Locals having more than 1,000 members shall receive reimbursement for the expense of one additional delegate for each additional 1,000 members or major fraction thereof. The maximum reimbursement for such delegate shall be for full group rate quotation if appropriate, or full lodging and meal expenses which shall not exceed the rate approved by the State Board of Directors. EXPLANATION: This proposal was submitted with the following justification: “During the last three years we have seen a significant decrease in membership, resulting in a substantial reduction of dues revenue. At the same time, the need to provide services and programs continues. The cost to CSEA of convening a delegate meeting every year has become exorbitant. Mandating a delegates’ meeting once every two years instead of once every year will result in substantial savings. A non-mandatory meeting during the years in which a mandatory delegate meeting will not be held is provided for in the proposal, however the costs and expenses of sending delegates to the non-mandatory meetings would be borne by the individual locals that choose to send delegates. The business of the Organization can be conducted having one meeting every two years. And where it is deemed necessary to have a meeting in two successive years, Article II, Section 8 gives the President the right to call a special meeting, and the President must call a special meeting upon the written request of twenty-five (25) members of the Board of Directors.” The Committee supports this proposal for the reasons stated in the explanation of the proposer. In addition, as we stated in the previous proposal, revenues are decreasing and yet the cost of maintaining the appropriate level of services continues to rise. The services provided by our staff and retained professionals are essential to meet the everyday needs of proper member representation. This proposal will not have a direct financial impact on our members. Locals can control their costs during the non-mandatory Continued from Page 11 Continued on Page 15 14 The Work Force October 2013
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